BRIDAL & PARTY NEEDS

How many hours do we get to use the facility?

Our fees are based on you using our facility for 4 hours.  For an additional fee, you are welcome to use the facility for a longer period of time.

Can we hold the ceremony and the reception at Prestwick?

Yes, we have a very nice space available to accommodate an outdoor ceremony.  If the weather does not cooperate, the ceremony can be held in the Gazebo ( the same room where your reception is being held ).

Is there a room available where the bride and groom can change clothes?

Yes.  We have a very nicely appointed ladies and men's locker rooms complete with showers, seating, tables and other amenities.  Several brides have turned the ladies locker room into a really fun gathering space for themselves and their attendants complete with champagne, hairdressers, photographers, etc.

When do you require a firm headcount?

We need your estimated headcount one week before your event and we will need your firm headcount  4 days before your event.

Should I include photographers, videographers, wedding coordinator and other similar people in the final headcount?

Only if these people will be eating.  It's best to discuss this in advance with the people you hire so that you, they and we all understand exactly what to expect.

Can we use our own decorations?

Yes.  We provide white, ivory or black tablecloths and we have several different colored napkins you may choose from.  We also have a variety of centerpiece decorations available to rent for $3 per table.  You may rent our decorations, you may supplement our decorations with your own or you may bring in your own decorations.  We will advise you how to attach decorations to the ceiling, walls, doors, etc. so that no damage is incurred to the facility.  We request that you remove all your decorations immediately following your event.  ABSOLUTELY NO confetti, glitter or similar loose material may be used on any table or tossed about at any time.

Will Prestwick's Event Coordinator be present on the day of the event?

Absolutely!  While this may not be the case at other venues, we can't imagine not having the Event Coordinator onsite the day of your special event to ensure that everything goes exactly as you expected.

PRICING

What is the room rental rate?

The room rental rate for a 4-hour event is $5 per person or $500 minimum.  Longer time periods can be arranged for an additional fee.

Is there a room rental deposit required?

Yes, there is a $500 down payment required when you reserve our facility.

Is there a separate damage deposit?

No, we do not require a damage deposit.  When you sign the contract you agree to pay for any and all damage incurred by you or your guests.

When is final payment due?

The final payment is due the day of your event.

Do you accept credit cards for payment?

Yes, we accept all major credit cards.

What is your cancellation policy?

The down payment is non-refundable.  If you must cancel and we are able to book a similar replacement a portion of your down payment may be refunded.

Is the price discounted for certain days of the week or times of the day?

No, we believe you will find our pricing to be very competitive.

Are table linens, silverware, china, glassware, etc. included in the price?

Yes, the per person room rental fee includes these items.

Is sales tax and gratuities included?

No, an 18% gratuity and 8% Indiana sales tax will be added to the total bill.  Keep in mind that Prestwick Country Club is in Hendricks County and is not subject to the additional 1% food and beverage tax collected by Marion County facilities.

Is there a post-party clean-up charge?

No, our per person room rental and meal fees are all inclusive.

FACILITY

When do you require a firm headcount?

We need your estimated headcount one week before your event and we will need your firm headcount 4 days before your event.

Should I include photographers, videographers, wedding coordinator and other similar people in the final headcount?

Only if these people will be eating.  It's best to discuss this in advance with the people you hire so that you, they and we all understand exactly what to expect.

Is the facility handicap accessible?

Yes, everything is on one level from the parking lot, the sidewalk leading to the Gazebo, inside the Gazebo and the restrooms.  There are no steps, ramps or curbs to negotiate.

How many hours do we get to use the facility?

Our fees are based on you using the facility for 4 hours.  For an additional fee you are welcome to use the facility beyond that period of time.

What is the maximum number of guests the Gazebo will hold?

Depending on how you want the room set up the Gazebo will comforably accommodate 160 to 200 persons.  For example, an 8 foot table occupies more space than a round table.  DJ's require less space than a band.  There is an adjoining room that connects directly to the dance floor and bar.  This room can accommodate an additional 40 people.

How large is the dance floor?

Our permanent wood parquet dance floor is approximately 12' x 15'.

Is smoking permitted?

The Gazebo is a non-smoking facility.  Smoking is permitted outside.

Are there adequate restroom facilities for my guests?

Certainly.  Our nicely appointed ladies and men's locker rooms include guest restroom facilities.

Is there a coat check area?

The foyer area of the Gazebo has a large coat rack where your guests may hang their coats.

BAR

Is there a bartender fee?

Yes, our charge is a $100 bartender fee for a 4-hour event.

Can we have a 'cash bar?'

Yes, you may have a 'cash bar' where your guests pay for all soda, beer, wine and mixed drinks.  Another option is a 'semi-open bar' where you pay for soda, beer and wine and your guests pay for mixed drinks.  You may also have an 'open bar' where you pay for everything.

Do we pay for soft drinks, liquor, wine, etc. pre-ordered or just for what is opened?

We charge only for what you and your guests drink.

CATERING & FOOD

Can you create a customized food menu for our event?

Yes, our staff will work with you to create just about any menu you want.  Click here for our standard menu options.

Can we provide our own table snacks (nuts, mints, chocolates, etc.)?

Absolutely!  We encourage you to provide whatever you believe is appropriate for your guests to enjoy for your event as long as those snacks are store bought and sealed.

Can we take home any leftover food or opened bottles of liquor, wine, etc.?

Sorry, even though you've paid for those items the Indiana State Board of Health does not permit any food or beverage items prepared for a banquet style event to leave the premises.

Is there a cake service fee?  If so, what does it include?

We charge $1 per slice cake service fee (based on head count).  This fee includes setting up your cake table, cutting the cake, serving the head table and boxing what's left for you to take home.

Can we provide our own soft drinks, alcohol, beer, keg, wine, champagne, etc.?

No, is the short answer.  Once people understand the legal liabilities associated with serving liquor, they become perfectly happy having someone else assume that responsibility.  Prestwick maintains a valid Indiana State Liquor License, employs experienced and licensed bar tenders and has the appropriate liability insurance to protect you and us.